Job Offer Letter Templates (9)

A job offer letter is a formal document used to present part or full time employment to an individual. It is sent by the hiring party to detail the position and provide a written record that the candidate has been selected.

Job Offer Letter Templates (9)

A job offer letter is a formal document used to present part or full time employment to an individual. It is sent by the hiring party to detail the position and provide a written record that the candidate has been selected.

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A job offer letter is a formal document used to present part or full time employment to an individual. It is sent by the hiring party to detail the position and provide a written record that the candidate has been selected.

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By Type (9)

At-Will Employment

Board Member

Consultant

Customer Service

Independent Contractor

Internship

Part-Time Employee

Salaried Employee

Volunteer

Sample

EMPLOYMENT OFFER LETTER

RE: OFFER OF EMPLOYMENT

Dear [CANDIDATE NAME] ,

We are writing you to offer employment and to join our organization under the following terms:

1. Title: [POSITION]
   The job description is: [JOB DESCRIPTION]
2. Start Date (est.): [START DATE]
3. Pay: $ [AMOUNT] ☐ hourly ($/hr) ☐ yearly (salary)
4. Type: ☐ Full-Time ☐ Part-Time (If part-time, how many hours? [HOURS] )
5. Benefits: [ADD BENEFITS]
6. Time-Off: [ADD VACATION/PERSONAL DAYS]
7. Location: [ADDRESS]

This letter represents a ☐ binding ☐ non-binding offer and is valid for [#] days. Thank you for considering us as a possibility for employment.

_________________________
[SENDER NAME]
[SENDER TITLE]

What Happens AFTER an Employee Accepts

After a candidate accepts a position there are a few steps that must be completed before they can be legally hired:

1. Employment Eligibility Verification (USCIS Form I-9) – The employer should provide Form I-9 to employees to verify that they’re eligible to work in the U.S.
2. Background Check – The employer should perform a background check to properly vet new employees.
3. Employment Contract – The employer will want to draft and sign an employment contract to bind the employee to a working relationship.
4. IRS W-4 Form – The employee must complete this form so that the employer can withhold the proper amount for taxes from the employee’s pay.
5. Onboarding Checklist – An onboarding checklist can be provided to employees to acquaint them with the new position.
6. Employee Handbook – A handbook that includes the policies regarding time off, “at-will” employment, overtime pay, and benefits should be provided.
7. Withholding Taxes – Employers may sign up employees to a payroll service for withholding income taxes.